How a Cloud-based Software Solution Serves Import Export Documentation?

A lot may go wrong while preparing import-export documents. You may fail to obtain Request for Permit from the Department of Agriculture to export meat products. Or, you might forget to prepare insurance certificate for your goods to be exported. The result may be a loss of time, money and business prospects as well as a bad name for the business reputation. An export documentation software solution is what you need to address each of these concerns. Going further, a cloud-based solution can be even more useful in a number of ways. Learn how.

No Installations Required

Cloud-based software to prepare import-export documents need not be installed on your workplace computers. These can be accessed online from anywhere and at any point in time. This adds flexibility to the entire procedure and adds value to business and export processes.

Linked with Important Parties

The cloud-based solutions are directly linked to the bodies like the Department of Agriculture, Chambers of Commerce, Customs and Cargo Operators. It means that you can instantly obtain something like a Health Certificate from the Department of Agriculture for animal food products by connecting through the internet. Imagine how well it would make the task convenient.

Customized Solutions

No matter what type of business you own or what type of products you wish to import or export. The popular software solutions are customizable to meet the exact requirements of different sectors and industries. Furthermore, you can save costs by selecting only the features you require and not the entire package.

Time and Cost Saving

Software for import-export document preparation can be highly efficient, thereby saving you a lot of time. It may also save you from last-minute delays and resulting losses. By avoiding some extremely costly mistakes, you obviously save money as well. Moreover, the reduction in documentation cost because of pre-printed forms is an added advantage.

Control on Data

By keeping the data safely stored in a cloud-based solution, you enjoy the peace of mind regarding data integrity. In addition, you have the advantage of online monitoring the status of documents which brings in transparency and efficiency. Not only that, you can maintain a database of your past import-export transactions to carry out future analysis and improve future trade transactions.

Going Digital

By following the modern approach of documentation using a digital solution would only bring good name to your company. For example, sending documents to your buyers, freight forwarders and other parties by email would enhance your business’s image.

To enjoy each of these advantages, you must choose the right software for your export needs. Check whether it serves to the needs like Phytosanitary Certificate, Certificate of Origin and other documents or not.


Solutions for Documentation for Export business

Export & import business is expanding rapidly. Australia is trading partners with several countries like the US, China, and Japan. According to a report, in 2015 exports of goods and services contributed to 19.8% of Australia’s GDP. And there is no doubt this contribution will keep increasing in years to come. Thousands of exporters are working to keep these growth number expanding.

But over the exporters have faced many impediments. One of the biggest challenges is export documentation. There are many forms to fill, license, approvals, and permits which the traders need to obtain before they can ship their goods to another country. Approximately 40 documents are needed to do an international transaction. It means a lot of time is spent on the tedious task and can cause a lot of delay in sending the consignment abroad. But this work now can be outsourced by hiring an agency for export documentation service. Let’s see how export documentation service works.

EDN stands for export declaration number. These documents are needed by the customs as they contain details of the goods which are being sent for export. It is mandatory to get this before shipment can be sent. This can be done by using custom declaration software. This software gets EDN directly from Australian customs without digital certificates. The agency uses its digital certificates to validate exporters ‘messages. This service is easy as no external software is installed. It can work in any browser and is entirely cloud based.

Pre Receival Advice or PRA is a document which is required if goods for shipping have arrived at the shipping terminal. The web-based application is used to simplify the entire process which can transmit and receive the PRA to obtain the container acceptance. Again, there is no need to install another of software. It is less time consuming and very cost effective.

The benefits of using export documentation software are several. These benefits will surely help the export community. The most important are the faster turnaround time. The documents needed for export can be obtained in much less time as it eliminates manual processes. At any point in time, it can be accessed from anywhere. One does not need a dedicated device for the software to work as it is a web-based software. It is very secure as it uses industry based encryption technology. The user-friendly tool can help in copying the previous messages and get new messages in few minutes. The software updates immediately if there is a change in the status of documents. It is not a single person user software. Multiple users can check the message updates. The software has reliable customer service in case some assistance is required for the exporters. It has a standardised business and editing rule interpretation. It is cloud based so it can work on any browser. It also saves quite a bit of money as no separate software is needed to be installed.

Know about the Importance of Certificate of Origin in Imports

Certificate of Origin is known to be an important document for the import customs clearance in maximum importing countries.

In accordance with the government policies of some countries and also the unilateral and bilateral agreements between the countries, import duty could be exempted under specified goods from a few countries. As per the consumption and availability of the goods, some goods are imposed by import duty for the sake of importing of such goods. Duties are levied on goods that would be importing various other countries due to the political policies. Hence, the importance of confirming the origin of the goods plays a very important role in the international trade between the countries.

Certificate of origin is known to be a document that certifies the origin of the country where the exports are originally manufactured and acquired. In many cases, the buyer would only need the certificate that is issued by the locally based Chamber of Commerce. In some other cases, the buyer needs to get generalised system of preference that is issued by the export council works of the respective country. When issuing the certificate of origin, the commercial invoice copy will also be attested by some authorities.

Normally when the goods are required to be exported from Australia to other countries, it requires being declared as the export declaration in case the value of the goods exceed AUD 2000 or if they are in need of an export permit, no matter what their value is. There are certain goods that do not need an export declaration and they include goods that value not more than AUD 2000, pets, personal effects, goods that are provisionally imported under the section 162A of the Customs Act 1901, Australian aircraft and the ship spares, Australian post or diplomatic bags of mail, domestic cargo containers of Australia for International carriage of ship and cargo stores and the military goods of any value that are considered the property of the Australian Government for the usage of overseas by the Australian Defence forces. The export declaration provides the customs with the details about the goods that requires export. The export declaration provides the customers with all the details of goods that are required to be exported. Thereafter the ICS issues the Export declaration number once accepted and this consists of 9 alphanumeric characters.

Customs Clearance of Export Goods

Accurate and fast Export Documentation is required to save money and time on exports. This is important to avoid customs penalties, contractual issues, difficulties in getting paid and transport delays. Even when agents or freight forwarders are involved, efficiency in the Export Documentation Process is required.

It is important to seek advice on trade documentation and export declaration number required for overseas markets so that it is clear how the letters of credit, ATA Carnets, Certificate of Origin and other Customs documents are to be handled. Trade experts can help in the successful certification, legalization, signing and issuance of all the documents required.

Customs clearance is the major source of trouble for exporters, though the clearance formalities have gotten simplified over the years. They are now comparable to local sales procedures. Introducing software systems for the filing of documents electronically has brought about this change. Both the government as well as traders in the export business can now handle import and export procedures easily and accurately. The fast growing telecommunication and electronics industries all over the world have contributed largely in all the sectors for boosting the simplification of formalities and procedures in the import and export trade.

Once the packing list and invoice has been prepared, on the basis of the letter of credit or the purchase order, customs clearance procedures are arranged, well before the shipment time of the order. A customs broker can be appointed if assistance is required in the customs clearance procedures. After the documents have been received from the exporter, shipping bill can be filed electronically through software systems available online. Then shipping bill number is then generated, according to the serial order country-wide.

The goods that are to be exported are transported to sea port, airport or freight stations. They are then unloaded to their respective shipping yards. Location yard is the responsibility of the carrier to decide. Export customs formalities and procedures are then completed and the examination of goods is conducted by higher officials. Customs officials assess the value of the goods, along with other information that needs to be verified.

Export Documentation Service That Simplifies Things

The export business is one that rewards the country as well as exporters with a lot of financial abundance. At the same time, the export documentation process can be challenging to keep up with all the requirements and regulations of this particular industry, which keeps exporters on their toes. They have to keep in mind different documents and certificates from different documents, get them duly filled up and certificated, and submit them to the relevant departments just in time for the shipment to be sent or received. This can be a lot to keep in mind, which can sometimes result in forgetfulness which in turn results in delays at the shipping end.

All of this can be solved with a simple solution an effective export documentation service that helps exporters keep on top of all the documents they need for various shipments of different categories in different ports in different countries. For example, without the pre-receival advice, the shipment will not be accepted at the port of call. It will be either returned or delayed indefinitely. This results in thousands and even millions of dollars being lost, not to mention the amount of time, effort, and energy being lost too.

Through a cloud-based solution that provides all the relevant documents to be downloaded at anytime and anywhere, exporters can print out documents and send them online itself to the respective departments for approvals. No more running around to different departments for different authorizations. With such an online solution for export documentation, exporters also get all the information they need for any of their requirements under one roof. So whether it is exporting for the food and beverages industry or for the consumer electronics industry, they can know the different regulations and documents required right from the online platform, which saves time and energy that can be spent on other things.

The online system also makes it easier to contact the relevant departments, ask questions, get clarifications, etc., which helps to make the entire process smoother and more streamlined. This way, everyone benefits in the end, making the country of Australia even more prosperous at the end of the day.

Professional Export Documentation Service for Hassle-Free Business

The export business is one of the main driving forces of the Australian economy. With millions of dollars generated in revenue through exports, there obviously has to be a flawless and smooth system in place to ensure that all the financial transactions, shipments, and consignments are managed efficiently and in a timely manner. Combined with all the global regulations and compliance measures in place, the result is a maze of documents, certificates, and permits to get through before a shipment can be sent or received. The entire export documentation process, though seemingly complicated, was set in place with one goal in mind-to ensure the safety and compliance of all involved.

A professional export documentation service that has a well-designed documentation software online or on the cloud can significantly help smoothen this process and expedite proceedings. From getting export permits and certificates from the relevant authorities to getting it stamped and certified, printed, downloaded, and emailed, everything can be done from a single platform that makes life easier for everyone involved.

Of the many different certificates and permits that are required, some are crucial in the scheme of things, such as the certified declaration of origin. This certificate is usually required when any of the goods to be exported are manufactured outside Australia. This certificate is usually requested by the destination country. Getting this certificate is mandatory and any delay or misplacing of the certificate can result in the shipment not being accepted at the port of destination, which would mean millions of dollars lost in the transaction. In order to avoid all this, getting it in time from the relevant authorities is of utmost importance.

A professional export documentation service will ensure that a shipment has all the certificates and documents it needs to be sent from Australia and received at the port of destination. Getting organized with all the necessary documents streamlined in one place is the starting point for success in the export industry when a whole lot rides on the presence of a single document, so businesses can do better when they ensure that everything is in order!

Impex Docs the Answer to Export Woes

Exporters generate a lot of revenue for the country but are often held back by all the bureaucratic red tape that makes it impossible to get work done as quickly or as efficiently as they would like to. The government has made it mandatory to have several certificates ready and approved before a shipment can get sent from the country. Examples of this are the pre-receival advice and the certificate of origin. Each of these has an important role to play in the export process in Australia. Inadvertently missing out on them could lead to great delays leading to loss of revenue for the exporting company. Why are these so important?

The pre-receival advice was previously available only in the paper format. At that time, it used to be called the Export Receival Advice. After being converted to the electronic format, it is now known as the pre-receival advice. This is important because it gives the shipping terminal where a shipment is meant to arrive all the necessary information about the shipment for security and other regulatory purposes. This is mandatory needs to arrive at the shipping terminal much before the arrival of the shipment itself. If the shipment arrives first and the pre-receival advice later, it would be of no use or would result in the shipment waiting idly until the advice arrives. In the shipping business, time is money so time wasted is money wasted. That is why this particular document is so crucial.

The certificate of origin is required in nearly every country in the world where an export shipment is to be sent. The exporter makes a statement declaring that the goods that are being shipped have been produced or manufactured or processed in that particular country of origin itself. Without this certificate, sometimes shipments do not even get through a particular port.

Impex Docs offers a way to get all these certificates ready to download or print all in one place, so that exporters don’t have to run helter skelter looking for documents and scratching their heads not knowing where to look. With all the documents in one place, they can easily track which needs to be sent and when they need to be sent, thus ensuring that all the documentation is in order. This way, shipments are sent like clockwork and received like clockwork without any delays, thus ensuring a steady flow of revenue for exporters.