While many exporting-related activities consume fixed amounts of time, it is export documentation where you might be wasting a lot of precious time. However, you can easily address the issue by identifying the main reasons that usually make it a prolonged process. Here you will find and relate with some of the most common reasons that deprive exporting from achieving efficiency.
Constantly Looking Up Data
Do you still rely on paper files to look up for data? If that is the case, you must be spending enormous amount of time filling up forms for every single export consignment. The fact is that unnecessary paperwork can be easily replaced with electronic maintenance of data that makes it easy to refer and feed data every time you need to prepare export documents.
The debate between manual and automatic handling of different types of tasks is ongoing. The fact is that automating a number of document preparation tasks can save you a lot of time. But that’s not all! It also ensures that the possible human errors are almost eliminated. This can be easily achieved with the help of export documentation software solutions.
Rekeying and Rekeying
Even if you are using an electronic system, you might be re-keying the data again and again. The fact is that every single piece of data can be stored in a centralized database and accessed as and when required. Apart from adding pace to the documentation process, it also keeps a check on data redundancy.
Visiting Every Department
You might be driving to various departments to obtain documents like certificate of origin, health certificates and trade permits. The fact is that you can fill all the forms online with the help of an international trade software system and save yourself a lot of time and labour. The bonus advantage is that the approved documents and certificates are sent back to you electronically, making it easier to print and saving the courier costs.
Exporting is a highly competitive activity. You are definitely lacking behind because of the traditional practices like those mentioned above. Make sure you pay attention towards these areas of improvement and add more value to your export business.