Export Documentation Process Simplified

Specific procedures are required to be followed when exporting different commodities to various countries, be it in an individual capacity or as an enterprise. The process entails a list of documents required to be submitted to relevant authorities or to Chamber of Commerce before a consignment can be sent out.

Some of the other documents and certificates that may be required in order to successfully complete an export are – Certificate of Origin, Packing List, Commercial Invoice, Forwarding Instruction, Bill of Lading, and Pre-Receival Advice (PRA) to name a few.

There was a time when the entire export documentation work was done manually. One had to visits various departments for each job and documents had to be duly filled up, signed and submitted to the required department. The entire process was quite time-consuming and cumbersome activity.

With the onset of the internet revolution, a lot of money, time and effort is saved by using a cloud-based software. The money and time saved, can be used for expanding the business, streamlining other processes and making it all a success.

The use of cloud-based software has changed things remarkably wherein, getting export documentation has become quicker and easier than ever. There is no need to visit different departments to get your documents filled and signed. All this can be done with just a click of the mouse.

Hardcopy of Pre-Receival Advice (PRA) is no longer required, an electronic copy of the document is as good as the original. The PRA provides the information about the container that is soon going to arrive at the specific shipping terminal. You can secure this document when certain conditions are met.

You need to keep this document handy and safe. Once these pre-conditions are met, the consignment can pass through the terminal without any hitch. The shipping terminal must receive this document before the consignment arrives at the wharf for loading.


Have the right export documentation for doing exports in Australia!

Export is a powerful business activity Australia, which generates great revenues. There are many products that are exported from Australia and many businessmen follow this activity which contributes to the development of the country’s economy. To carry out exports in Australia, one needs to acquire the right documentation and licenses to carry out the exports in a legal manner. Different products have different kinds of documents and paperwork that is required by the government, and the exporter needs to fulfill the same before exporting any products outside the country.

There is an Export Document Software that is available in the market, which helps in streamlining the entire export process. This document is cloud-based and can store information and files in large volumes. The software has all the information that an exporter needs and can fill all the forms online itself in order to reduce the paperwork. You can choose the products that you wish to export and the software would guide you to the forms that need to be completed for the same. These forms are organized and get saved as and when you fill it so that you do not lose out on the information. The software also helps you in reducing the paperwork and makes you fill the right forms, instead of wasting your time in trying to find the forms that need to be filled for your export business. You also need to request for the permit in order to apply for the export license. This is to justify that the products which you are going to export out of Australia are legal and would not harm any human being or the image of the country. Upon receiving the permit, you can fill all the forms that are required to obtain the license for exports. You can use the software for filling the forms which you help you in raising the request for the permit.

It is important to attain an Export Declaration Number as it helps the customs officers to analyse on the products that are to be exported from the country. The number is usually alphanumeric in nature and needs to be obtained before you can start the export process. This also marks the legality of the products that are to be exported and the gives the businessman identification for export. Therefore, it is the most important step in carrying out exports from the country and should be attained at any cost. There are many companies that offer Export Documentation Service, which makes your work for export documentation easier and can be kept in one place. They would also help speed the process of obtaining a license and declaration number so that you can start your business of exports as soon as possible. They take a few fees for filing your paperwork and obtaining your license, which is a small price to pay in order to avoid all the hurdles in obtaining the export license.

Ease Up Your Export Procedures with an Expert Advice

It is difficult to handle trade on an international level and its complex procedures. A lot of documents, liaising, approvals and permits are required for smooth exports and imports. Co-operation with trading partners and service providers is essential to ship the goods from one country to another. An export documentation is a complicated process and generally paper-based for an export process. There are several documents that are required at the time of export and should be available to the exporter. The requirements for the export and import countries are different and both are bound by the laws and regulations of legal export processes.

Some of the organizations work to make your export process quick and easy. They can offer Request for permits and Phytosanitary certificates with cloud-based solutions. To save time and avoid errors, the clients can get their documents electronically and get rid of the manual process. Apart from this, an Export declaration number can be obtained directly from the customs with web based applications and without using digital copies of certificates. These services can be availed by those clients who don’t want to get into the lengthy and formal process of export documentation. These organizations are helpful in streamlining the export procedure.

Export documentation service is also provided to the different industries for all the relevant certificates from the authorities. An export documentation company helps in getting the documents which include a certificate of origin, EDN (Export declaration number, RFP’s (request of permits) and Pre-Receival advice (PRA) and other shipping documents as and when required by the clients. The rates are fair and applicable for per transaction without any extra changes for amendments. The industries can outsource their export documentation works and simplify the process without spending extra time and money. It is beneficial for those clients who want to focus on other legal formalities rather than an export documentation procedure.

These services are advantageous for small to large enterprises for getting high-end solutions for the smooth business operations. The team works with the best efforts to enhance the possibilities of international trade and automate the process with a web application and professional approach.

How to solve your export documentation problem with export documentation service?

Have you ever experience a situation when an employee of yours create a small mistake in a document and it has cost you huge amounts of money or a wrong document is lost in pile of other documents or even worse, if a confidential document has reached wrong hands? If any of this has happened to you and in you are in an import/export business where there is a requirement of hundreds of documents on daily basis, then you need to start acting seriously now!

Export documentation software is an automated cloud-based solution for all your export documentation problems. The software is designed in such a manner that all export related documents are organized, categorized, saved and ready to retrieve and use anytime. The software meets the standard document control requirements for achieving an effective quality management system. Not everyone in your company would have access to the information and only authorized personnel would be allowed to access the documents as and when required. The software has the ability to store multiple documents. For instance, if you are exporting a shipment to the same client again and need to submit a Request for permit, then you don’t need to enter all the information again. You can easily retrieve the old information and just punch in the new information as per current shipment. The complete procedure is less time-consuming.

Gone are the days when people use to fill each and every form manually. Today with automated solutions you can get your work done in minutes and with complete accuracy, which was not possible in a manual environment. In case you are not well-versed with operating software, you can outsource the service to Export documentation service that can do the needful on your behalf. They are masters in operating the software; hence, the chances of errors are absolutely zero. So, whether it is about filling for COI or submitting a Pre Recieval advice to the shipping terminal, every task related to export documentation is handled by these services.

Solutions for Documentation for Export business

Export & import business is expanding rapidly. Australia is trading partners with several countries like the US, China, and Japan. According to a report, in 2015 exports of goods and services contributed to 19.8% of Australia’s GDP. And there is no doubt this contribution will keep increasing in years to come. Thousands of exporters are working to keep these growth number expanding.

But over the exporters have faced many impediments. One of the biggest challenges is export documentation. There are many forms to fill, license, approvals, and permits which the traders need to obtain before they can ship their goods to another country. Approximately 40 documents are needed to do an international transaction. It means a lot of time is spent on the tedious task and can cause a lot of delay in sending the consignment abroad. But this work now can be outsourced by hiring an agency for export documentation service. Let’s see how export documentation service works.

EDN stands for export declaration number. These documents are needed by the customs as they contain details of the goods which are being sent for export. It is mandatory to get this before shipment can be sent. This can be done by using custom declaration software. This software gets EDN directly from Australian customs without digital certificates. The agency uses its digital certificates to validate exporters ‘messages. This service is easy as no external software is installed. It can work in any browser and is entirely cloud based.

Pre Receival Advice or PRA is a document which is required if goods for shipping have arrived at the shipping terminal. The web-based application is used to simplify the entire process which can transmit and receive the PRA to obtain the container acceptance. Again, there is no need to install another of software. It is less time consuming and very cost effective.

The benefits of using export documentation software are several. These benefits will surely help the export community. The most important are the faster turnaround time. The documents needed for export can be obtained in much less time as it eliminates manual processes. At any point in time, it can be accessed from anywhere. One does not need a dedicated device for the software to work as it is a web-based software. It is very secure as it uses industry based encryption technology. The user-friendly tool can help in copying the previous messages and get new messages in few minutes. The software updates immediately if there is a change in the status of documents. It is not a single person user software. Multiple users can check the message updates. The software has reliable customer service in case some assistance is required for the exporters. It has a standardised business and editing rule interpretation. It is cloud based so it can work on any browser. It also saves quite a bit of money as no separate software is needed to be installed.

The importance of Customs Declaration and other related advices in Export business

Export business sounds very lucrative but the steps involved in running a successful business of trading goods in other country is no child’s play. The business operators have to face many challenges at every step of business. These challenges are not just restricted to one’s own country but as the business is done in other countries so many issues are faced in other countries also. A proper set of guidelines and rulebook is expected to be followed by business operators. Then only the permission to carry out the business of shipping goods will be granted to the business operators. This permission is granted at various levels as clearance is sought at many stages to carry out sending goods to another country for trading. The business operators must have the required expertise to run the business smoothly as this area is very vast and absolutely different from inland business. A vague knowledge of understanding of business involving overseas trading will not help in the long run. So the exporters must keep themselves updated with the developments taking place in this vast field.

In Overseas business, the business operator has to arrange many papers that are submitted to different departments for getting clearance and certificates. It is very normal that competent authority rejects the papers for want of information and required papers. As a result, there will be a delay in getting the permit and this delay may terminate the business deals. To save the interest of overseas business operators, many private agencies come to the rescue of these companies with the aim of taking care of Export Documentation service.  They work as an outsourced entity that is committed to providing cost-effective and well-timed service. The lengthy process of manual export documentation work often results in a delay in sending the goods to another country.

The customs department has very important role to play in export business. They provide the business operator with the Export Declaration Number or EDN at the time of filing Customs Declaration form which contains the details of goods being traded to another country. Export Receivable Advice or Pre Receivable advice PRA has the information related to the arrival of the ship at the designated port and a Container Acceptance is issued by shipping terminal.

Simplified services of Export solution

Export business is a very vast area and needs the expertise to run it smoothly. The exporter must have to be very sound both physically and mentally as export involves a lot of different types of clearance from various authorities, lots of certificates to be issued, various types of registration numbers etc.

Getting these documents ready and registration done is not an easy cake to walk. The requirement of lots of paper work makes this job a mammoth task. To ease the process of export documentation and to expedite the retrieving of various registration numbers, international trade software is devised. It is an online platform that takes care of export documentation in a full-fledged way.
Many agencies are active in taking care of export documentation on behalf of exporters by making a better use of international trade software. Nowadays exporters are outsourcing their export documentation work to agencies for timely and cost effective services. The manual process of export documentation is extremely time-consuming and sometimes products are not exported in the set time frame.

The agencies that are providing Export Documentation services are instrumental in obtaining various documents like following:

  • Health Certificates, Phytosanitary certificates which are issued by Agriculture Department. It is required in case of export of fisheries products and plants.
  • Export Declaration Number or EDN. Export Declaration Number (EDN) is issued by the customs department. EDN is issued when Export Goods Declaration form is submitted to the custom department. It contains the details of the goods which are exported. An EDN is issued upon acceptance of Export Declaration Form. It is a combination of nine alphanumeric characters. There is a provision of lodging the export declaration form up to six months in advance. The Customs Declaration is important for uninterrupted passage of goods from one country to another.

Export declaration forms can now be submitted online with help of agencies and EDN number can be obtained easily. 

  • Certificate of Origin or COO which is issued by any Chamber of Commerce
  • PRA or Pre-Receivable Advice is also submitted. It was primarily known as Export Receival Advice. It is information to shipping terminal about the arrival of the container. In return, Cargo or Container Acceptance is issued by the shipping terminal.