4 Things You Didn’t Know About Raising Request for Permit

Request for permit (RFP is what an exporter must raise to get approved for exporting prescribed products from Australia to other countries. Apart from this basic description, you must know some important aspects of this procedure to get it completed conveniently. If you have been hassled by the traditional manual process of raising RFP and obtaining important documents like phytosanitary certificate for export, it’s the time to learn how to resolve the possible issues.

At the same time, you must know some important things as the first time exporter of agriculture and animal-based products for which you must obtain the above-mentioned certificates. Let’s begin with them:

Raising RFP Electronically
Ditch the traditional process of filling a manual form to obtain RFP as it can be done Electronically right from the comfort of your office. All you require is an EXDOC software that would reduce the time and money involved in the manual process. An even better choice is a cloud-based software tool using which you can follow the procedure from any part of Australia, simply with the help of the internet.

Advantage of SEW
The SEW or Single Electronic Window adds value to the task of raising RFP. How? It allows the exporters to not only raise the Request for Permit, but also apply for the export declaration number (EDN) from customs through the RFP, so that you don’t have to pay any additional cost to obtain the EDN.

Use a Complete Documentation Solution
There are many EXDOC software and service providers who help in raising RFP, however, you can choose a complete documentation software solution such as ImpexDocs, to obtain the entire set of export documents. For example, a single tool can be used to obtain health/phytosanitary certificate, certificate of origin, obtain an EDN, submit a PRA and also prepare the required commercial documents, such as Commercial Invoice, Packing List, Forwarding Instructions, Beneficiary Certificate, etc. Ultimately, the effort, time and costs are reduced in this manner.

Print the Certificates Remotely
There’s absolutely no need to wait for the health/phytosanitary certificate from the Department of Agriculture and Water Resources via courier or posts. If you prefer using the electronic system, you can enjoy the advantage of printing the certificates issued by the department in your office. With this, things have become much simpler and easier for exporters.


A Quick Guide on How to Get a Phytosanitary Certificate

A phytosanitary certificate is an official document that the Horticulture and Plant Health Division of the Department of Agriculture, Food, and Marine issues. The certificate is a request for a permit that the consignments of plants and plant-based products meet specified requirements of phytosanitary import and conform to the standards of the National Plant Protection Organisation of the importing country.

When is a Phytosanitary Certificate Required?

Importing states require a phytosanitary certificate for all regulated products like plants, bulbs, tubers, seeds, fruits, vegetables, branches, cut flowers, grains etc.

In addition, the phytosanitary certificate may be issued for some plant products that are processed and have the potential to introduce regulated pests. Likewise, it may be required for other regulated products where phytosanitary methods are technically warranted.

How to get a Phytosanitary Certificate

Phytosanitary Certificates are issued for plants and plant products, including regulated articles. It is mandatory to obtain an official statement from the authority of the importing country to make an application to the Department of Agriculture, Food, and Marine in Australia. The statement confirms the requirement of Phytosanitary Certificate for plants and similar products.

Here are the steps to obtain a phytosanitary certificate:

  1. Applicants must register with the associated governing body of the state. Registrations forms can be found online from respective websites. http://www.agriculture.gov.au/export/controlled-goods/plants-plant-products/forms/e16 
  2. Application forms for Phytosanitary Certificate should be duly filled and submitted online.

In Australia, the phytosanitary certificate is issued according to the international template. It is used to certify that the Australian plants and plant-based products are inspected as per appropriate procedures and they are free from all kinds of quarantine pests, conforming to the present phytosanitary regulations of the importing nation.

Phytosanitary certificate providers are now online. You can choose any of the dedicated phytosanitary certificate providers for a hassle-free and smooth process to obtain the Request for Permit. Once you complete the form and submit it to the chosen provider, they would process the application and revert within 24 hours. It not only saves your time but is cost-effective too.

How to get a Phytosanitary Certificate in Australia?

In export trade, Phytosanitary Certificate is mandatory. However, the question is how to get a phytosanitary certificate? What is a phytosanitary inspection? Who issues the phytosanitary certificate? What are the procedures to obtain a phytosanitary certificate?

What is a Phytosanitary Certificate?

The Australian Government issues the phytosanitary certificate for the benefit of the government to importing state, testifying the health status of the plant and certifying it. This certificate guarantees that the Australian plants or plant products are:

  • Thoroughly inspected and tested using the latest procedures
  • Considered free from quarantine pests and injurious pests
  • Conform to the current phytosanitary regulations of the importing state/country

Phytosanitary certificates are only issues to indicate that plant and plant product consignments or other articles meet the specified phytosanitary import requirements and confirm with the certifying statement of the model certificate. Importing countries only require phytosanitary certificates regulated articles including commodities like bulbs, plants, seeds, fruits, vegetables, tubers, branches, cut flowers, grains and some growing medium. Furthermore, phytosanitary certificates may also be used for processed plant products like cotton and wood.

Who are Phytosanitary Certificate Providers?

A phytosanitary certificate is an original document issued by the NPPO. Under certain specific circumstances, some consignments may be issues this certificate upon arrival in an importing country. Phytosanitary certificate providers are government bodies of Australia monitored by the Department of Agriculture and Water Resources Exports.

Different Modes of Phytosanitary Certificate

A phytosanitary certificate is an original document that accompanies a consignment. Alternatively, an electronic certification may be obtained through:

  • The mode of issues as well as security accepted by importing countries
  • Information provided with appropriate models
  • The intent of the certification under IPPC is acknowledged
  • The identity of the Phytosanitary certificate provider is adequately established

Requirements of Importing Countries

The importing countries often specify requirements to be observed in accordance with the preparation and issuance of Phytosanitary certificates. This includes:

  • Language requirement: Some countries require certificates to be completed in a specific language Validity period: Importing countries often specify the time period allowed to issue following inspection and treatment, consignment dispatch from the originating country, and certificate validity
  • Completion: Some countries require that certificate is completed in legible handwritten capital letters or typing
  • Units: Some countries require the description of consignment and quantity to be declared in specific units

Consult the officer-in-charge for more information.

How a Cloud-based Software Solution Serves Import Export Documentation?

A lot may go wrong while preparing import-export documents. You may fail to obtain Request for Permit from the Department of Agriculture to export meat products. Or, you might forget to prepare insurance certificate for your goods to be exported. The result may be a loss of time, money and business prospects as well as a bad name for the business reputation. An export documentation software solution is what you need to address each of these concerns. Going further, a cloud-based solution can be even more useful in a number of ways. Learn how.

No Installations Required

Cloud-based software to prepare import-export documents need not be installed on your workplace computers. These can be accessed online from anywhere and at any point in time. This adds flexibility to the entire procedure and adds value to business and export processes.

Linked with Important Parties

The cloud-based solutions are directly linked to the bodies like the Department of Agriculture, Chambers of Commerce, Customs and Cargo Operators. It means that you can instantly obtain something like a Health Certificate from the Department of Agriculture for animal food products by connecting through the internet. Imagine how well it would make the task convenient.

Customized Solutions

No matter what type of business you own or what type of products you wish to import or export. The popular software solutions are customizable to meet the exact requirements of different sectors and industries. Furthermore, you can save costs by selecting only the features you require and not the entire package.

Time and Cost Saving

Software for import-export document preparation can be highly efficient, thereby saving you a lot of time. It may also save you from last-minute delays and resulting losses. By avoiding some extremely costly mistakes, you obviously save money as well. Moreover, the reduction in documentation cost because of pre-printed forms is an added advantage.

Control on Data

By keeping the data safely stored in a cloud-based solution, you enjoy the peace of mind regarding data integrity. In addition, you have the advantage of online monitoring the status of documents which brings in transparency and efficiency. Not only that, you can maintain a database of your past import-export transactions to carry out future analysis and improve future trade transactions.

Going Digital

By following the modern approach of documentation using a digital solution would only bring good name to your company. For example, sending documents to your buyers, freight forwarders and other parties by email would enhance your business’s image.

To enjoy each of these advantages, you must choose the right software for your export needs. Check whether it serves to the needs like Phytosanitary Certificate, Certificate of Origin and other documents or not.

Have the right export documentation for doing exports in Australia!

Export is a powerful business activity Australia, which generates great revenues. There are many products that are exported from Australia and many businessmen follow this activity which contributes to the development of the country’s economy. To carry out exports in Australia, one needs to acquire the right documentation and licenses to carry out the exports in a legal manner. Different products have different kinds of documents and paperwork that is required by the government, and the exporter needs to fulfill the same before exporting any products outside the country.

There is an Export Document Software that is available in the market, which helps in streamlining the entire export process. This document is cloud-based and can store information and files in large volumes. The software has all the information that an exporter needs and can fill all the forms online itself in order to reduce the paperwork. You can choose the products that you wish to export and the software would guide you to the forms that need to be completed for the same. These forms are organized and get saved as and when you fill it so that you do not lose out on the information. The software also helps you in reducing the paperwork and makes you fill the right forms, instead of wasting your time in trying to find the forms that need to be filled for your export business. You also need to request for the permit in order to apply for the export license. This is to justify that the products which you are going to export out of Australia are legal and would not harm any human being or the image of the country. Upon receiving the permit, you can fill all the forms that are required to obtain the license for exports. You can use the software for filling the forms which you help you in raising the request for the permit.

It is important to attain an Export Declaration Number as it helps the customs officers to analyse on the products that are to be exported from the country. The number is usually alphanumeric in nature and needs to be obtained before you can start the export process. This also marks the legality of the products that are to be exported and the gives the businessman identification for export. Therefore, it is the most important step in carrying out exports from the country and should be attained at any cost. There are many companies that offer Export Documentation Service, which makes your work for export documentation easier and can be kept in one place. They would also help speed the process of obtaining a license and declaration number so that you can start your business of exports as soon as possible. They take a few fees for filing your paperwork and obtaining your license, which is a small price to pay in order to avoid all the hurdles in obtaining the export license.

Ease Up Your Export Procedures with an Expert Advice

It is difficult to handle trade on an international level and its complex procedures. A lot of documents, liaising, approvals and permits are required for smooth exports and imports. Co-operation with trading partners and service providers is essential to ship the goods from one country to another. An export documentation is a complicated process and generally paper-based for an export process. There are several documents that are required at the time of export and should be available to the exporter. The requirements for the export and import countries are different and both are bound by the laws and regulations of legal export processes.

Some of the organizations work to make your export process quick and easy. They can offer Request for permits and Phytosanitary certificates with cloud-based solutions. To save time and avoid errors, the clients can get their documents electronically and get rid of the manual process. Apart from this, an Export declaration number can be obtained directly from the customs with web based applications and without using digital copies of certificates. These services can be availed by those clients who don’t want to get into the lengthy and formal process of export documentation. These organizations are helpful in streamlining the export procedure.

Export documentation service is also provided to the different industries for all the relevant certificates from the authorities. An export documentation company helps in getting the documents which include a certificate of origin, EDN (Export declaration number, RFP’s (request of permits) and Pre-Receival advice (PRA) and other shipping documents as and when required by the clients. The rates are fair and applicable for per transaction without any extra changes for amendments. The industries can outsource their export documentation works and simplify the process without spending extra time and money. It is beneficial for those clients who want to focus on other legal formalities rather than an export documentation procedure.

These services are advantageous for small to large enterprises for getting high-end solutions for the smooth business operations. The team works with the best efforts to enhance the possibilities of international trade and automate the process with a web application and professional approach.